Absenteeism costs can stack up, especially if you’re unable to track how and where those costs are being incurred. If your payroll records aren’t already doing this, you need to put some kind of system in place. Records (or time cards) can be used to:
Track individual employee absences.- Calculate the cost to the business for unscheduled absences.
- Pinpoint absence fluctuations over different time periods, or at different times of the year.
This process can be as simple as keeping a tally of when an employee is not at work. Regardless of the simplicity or complexity of your system and policy, you should:
- Define “absence” and “partial absence” so that records are consistent.
- Differentiate between types of absences, particularly between unexcused absences, medical or disability-related absences, and uncontrollable personal emergency.
- Design a notification procedure for employees to report absences.
Depending on the size and operations, some companies can benefit from finding an outsourced solution to help manage the process. Click here if you would like to learn more.