How to Track Excessive Absences in the Workplace

Posted on

September 21st, 2020


Businesses can’t function much less turn a profit if the employees don’t show up to do the work. When absences begin piling up, it has a domino effect on the rest of the company. Projects may fall behind schedule if a key employee is regularly missing. This bleeds into other projects as well as team members may need to stop what they’re doing to catch up on the absent employee’s work. This effects workplace morale as well, causing a company-wide productivity problem.

Identifying Absenteeism

Without adequate absence management software, managers will struggle to keep track of which employees have impeccable attendance, spotty attendance, or rampant absenteeism. Before taking any action, however, managers need to determine the cause of the absence as many are legitimate. Some common examples include:

  1. Calling out sick
  2. Doctor’s appointments
  3. Paid time off (PTO) such as vacation days
  4. Maternity/Paternity leave and other leave protected by the Family Medical Leave Act (FMLA)
  5. Religious holidays
  6. Unpaid, approved leave
  7. Jury duty

Whether the absence is valid or not, employees should give notice before the day itself with the exception of requesting sick leave. Having an absence management system in place allows managers to keep track of excused and unexcused absences.

The Benefits of an Absence Management System

Absence management systems keep all attendance data in a centralized location. This allows managers to simplify tracking attendance, tardiness, leave requests, and absenteeism. It also lets managers identify trends such as an individual employee that frequently arrives late or calls out of work without notice. With that information, managers can make data-driven decisions and changes to reduce attendance issues, address work-related problems contributing to absenteeism, and improve productivity.

Mobile Absence Tracking

With COVID-19 forcing many businesses to shift to a remote workforce, tracking attendance is more challenging than ever. Having a mobile app to manage leave requests and track absences reduces confusion and simplifies absence management. Actec’s absence tracking mobile app provides employees with several channels for submitting leave requests including telephonic, text/chat, and directly through the mobile app itself. This allows employees to choose the method they’re most comfortable with, which is vital to ensure employees follow attendance policies and procedures. To learn more about mobile absence tracking, contact the experts at Actec.