Newer Technology Proving Unpopular for Claim Filing

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November 17th, 2017

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shutterstock_138016598 - CopyTechnology is booming in several industries, the insurance sector included. However, while customers are more than happy to use mobile apps to buy insurance and review their policies, they hesitate to manage their claims this way. J.D. Power conducted a customer satisfaction study focusing on auto insurance and found only nine percent of customers provided first notice of loss (FNOL) via the internet or mobile app. Surprisingly, younger generations also prefer to provide FNOL by phone as a meager 12% reported their claim via digital means.
This would not be a major cause for concern if not for two facts:

  1. Insurers have invested heavily in technology, and for good reason. The frequency, severity, and cost of claims are on the rise so they need to automate much of the claims process to help manage expenses.
  2. Customer satisfaction with technological FNOL plummeted 16 points. This means that not only are insurers using technology more often, their customers are not happy about it.

However, not all is doom and gloom for insurance apps. Where insurance technology shines is with status updates. While only 16% of insured individuals use a mobile app to receive updates about their claim, their satisfaction is 33 points higher than those who do not. However, this trend skews toward Generation Y and Millennials. Pre-Boomers, for example, do not care for mobile updates. However, as younger generations begin to eclipse all other insured generations, their preferences will take center stage.

What Does This Mean for Insurance Providers?

Customers prefer the human touch when providing FNOL, but technology still has a place in the claims process. To ensure the greatest customer retention and growth, insurers need to tighten up their FNOL process. They also need to train agents on how to maximize customer satisfaction during the FNOL phase of the claim. From there, insurance companies can automate some of the claims processes without disappointing their customers. Actec can help insurers achieve these goals with our custom claim intake solutions. To learn more, contact us today.

Documentation Secrets for Successful Claims Management

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November 1st, 2017

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shutterstock_138016598 - CopyProper documentation is crucial to closing insurance claims with a positive outcome. As the saying goes, “if it’s not documented, it doesn’t exist!” That’s why insurance adjusters need a full-cycle claims system to help them document all facts relating to liability, damages, coverage, and more. This information is especially helpful if a new insurance adjuster picks up the claim part way through processing.

Tips for Documenting Claims

Documenting claims is a delicate business. Claimants often experience anxiety or lack of focus when attempting to communicate, and notes that make sense to one adjuster may be confusing to another. Below are several suggestions for effective documentation.

  • Provide regular training on documentation. The methods for documenting claims continue to improve as claims become more complicated. Training adjusters on the latest documentation procedures is key for quick and efficient claims resolution.
  • Log everything. Whether it is a phone call, a face-to-face consultation, or an inspection, the adjuster should keep notes. It is impossible to remember the specifics of every claim so detailed notes are essential.
  • Focus on the facts. It is easy to read into a client’s emotions, but this can result in biased documentation. For example, making a notation such as, “The client was distraught,” without the client saying so themselves is conjecture.
  • Time-stamp and geotag all photographs and videos. Visual evidence is an excellent way to support written records. However, an adjuster needs to be able to prove when and where they took the photo or video. Recording the date, time, and location digitally crucial.

Maintaining accurate and up to date notes on a claim is an important element of the claims management process. Poor documentation can prolong a claim and affect customer satisfaction and retention. To learn more about effective claims management, contact the experts at Actec.

Is Your Claims Management System up to Par?

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October 18th, 2017

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shutterstock_306793247 - CopyInsurance companies encounter a number of hurdles on their way to business success. Aside from the inherently competitive nature of the insurance field, companies must also remain compliant with strict regulations as well as meet growing customer expectations. An effective claims management process plays a significant role in a company’s relative success within the industry. In particular, a company’s claims management process needs to find ways to control costs, decrease incidents of fraud, and keep customers happy.

Reducing Expenses

The longer it takes an insurance company to settle a claim, the more it costs the insurer. This is because of increased administrative costs. One way to mitigate this is to automate some of the claims management process. For example, investigating a claim by hand without automation takes much longer and is prone to errors. Resolving errors draws out the amount of time it takes to close a claim. Automation can also detect incidents of frauds. Long processing periods, errors, and fraud all eat into a company’s profits, so it behooves insurers to invest in some automation technology.

Identifying and Handling Fraudulent Claims

When an insurance company pays out for a fraudulent claim, the cost does not stop with them. The customer also takes on the burden of this unnecessary expense as premiums often increase to account for the added expenditure. Claims management software can help detect fraud and trigger an investigation well before the insurer settles the claim.

Closing Claims in a Timely Manner

The amount of time it takes to settle a claim has a direct correlation to the customer’s overall satisfaction. Swift claim resolution also gives companies a competitive advantage over those who take longer to settle claims. Expediting the claims process also saves time and money as well as boosts customer satisfaction.
The best way for insurers to address costs, fraud, and claims processing time is with an efficient claims processing system. This is why Actec offers full-cycle claim and incident reporting solutions. Contact us today to learn more about managing risk and settling claims while improving customer satisfaction.

Hurricanes and Other Natural Disasters Substantially Increase FNOL (First Notice of Loss) Volume

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September 13th, 2017

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shutterstock_487910935s,With Harvey and Irma making landfall over the past 30 days and wildfire racing through the western states, all facets of the insurance industry are in overdrive. As Jose heads north and Maria further decimates the Caribbean, the importance of accurate first notice of loss can’t be overstated. Here at Actec we’ve had multiple Florida-based organizations move all of their calls to our center here in Atlanta. Some of them started as early as 7 days prior to the storm’s arrival.
Atlanta faced similar hurricane-related challenges on Monday as calls came in at a feverish pace. With schools closing throughout the state and our own employees having to stay at home, a strong remote workforce was critical to success during this time. We were able to ensure that no FNOL call would not go unanswered. Actec answered almost double our normal volume on 9.11.17.  In addition to our remote workforce, Actec put many members of the management team on the phone and even brought in some temporary workers.
First notice of loss is a critical component of running a successful insurance business. From strong customer service to prompt and accurate claim intake, life is better for everyone when the FNOL process goes smoothly. If your current FNOL provider failed to live up to expectations during Harvey, Irma, western wildfires, or other natural disasters in your area, consider giving Actec a call.

Ensuring Successful Claims Triaging

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July 19th, 2017

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absence management video image borderInsurance claims, much like hospital patients, require proper triaging. For example, an emergency room will tend to an individual with a bleeding head wound before they treat the patient complaining of a persistent stomachache. Unfortunately, claims do not always follow appropriate triaging upon first notice of loss (FNOL). Inefficient systems and limited data are often the cause of misrouted claims and delays. This aggravates customers and can result in increased costs as well as lost business.
As claims continue to increase in number, insurance providers need to be able to triage their claims to achieve swift resolution. Below are several elements that can help insurers prioritize claims to improve customer satisfaction.

  • Fraud detection. Agents can waste several hours or even days on a claim only to find out that it is an insurance scam. Investing in automated systems that can red flag claims that may be fraudulent saves time and money. It allows agents to focus on resolving genuine claims rather than chasing down details to determine the validity of every claim that crosses their desk.
  • Accurate data. Without accurate information, insurers cannot hope to triage claims with any efficiency. When a customer initiates FNOL, they are likely upset and may not be able to provide all of the necessary information. Insurers should invest in FNOL solutions that can pull data from other resources to build up an otherwise thin claim. For example, if a customer only has the other party’s name and license plate number, the insurer should be able to obtain the other necessary information. Performing this legwork for the client goes a long way toward customer satisfaction. Investing in an automated system to perform this task will also save time for the insurer.
  • Automating claims. Automation allows insurance providers to fast track claims management. This means they can resolve more claims in less time, thus saving money and improving customer satisfaction. Investing in a system that combines fraud detection with data analytics is key to achieving these goals.

Actec understands that finding FNOL solutions that work can be a difficult task. That is why we provide custom FNOL intake solutions as well as a full cycle claims management system. To learn more about FNOL and claims management, contact us.

More Insurers Turn to AI for FNOL

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June 5th, 2017

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aiMany industries make use of Artificial Intelligence (AI) for basic customer service tasks. This frees up associates’ time to help customers with details that are more complex. This improves the customer’s experience and boost their loyalty. It is no surprise that AI is making headway in the insurance industry as well.
However, AI is not without its limitations. Issues such as imperfect speech recognition, incomplete historical data, and a general distrust of artificial intelligence programs prevent insurance companies from fully embracing the technology. For now, those companies that do use AI only do so for tasks their mobile apps or web portals can accomplish. For example, several insurers now make use of virtual assistants for their chat portals.

A Need for More Data

The largest hang up by far is a lack of claims data. AI programs cannot make informed decisions without historical information. Once companies have amassed enough data, AI can make decisions to speed up the claims process. For example, AI could handle first notice of loss (FNOL) and file the necessary information much faster than an agent can. This would allow insurance agents to skip to the next step in the claims process. The faster an insurance company resolves a claim, the happier their customers are.

Speech Barrier

The next problem halting a full AI integration is inadequacies in speech recognition. Speech recognition programs do not understand idioms or long, involved sentences. However, most individuals do not speak in a concise manner after an incident. Fortunately, technology is catching up to this; however, until it is fully functional, insurance companies will only trust AI to perform simple tasks.

Legacy Systems

The main goal of incorporating AI is to improve the customer’s experience by speeding up the claims process. The final obstacle to this is legacy systems. Many insurance companies rely on dated programs and technology to complete their claims process. Some tried retrofitting their data to work with newer technologies, but this provides limited functionality. Actec can help insurers overcome these issues by implementing in-house solutions to improve claims management. This includes complete FNOL tracking, escalating claims when necessary, call logging, and many other features. Contact the experts at Actec to learn more.

Mobile FNOL Benefits Policyholders and Providers

Posted on

May 16th, 2017

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smart devicesThe benefits of a mobile app for policyholders are obvious. Customers want easier interactions with their insurers and they want to interact from any device. Having a mobile app can improve first notice of loss (FNOL) procedures as well. For example, the customer can upload pictures related to the claim to speed up the process. Mobile apps benefit providers as well by removing inefficiencies and allowing them to take a more active role in resolving the claim.

Mobile Improves FNOL for Everyone

An example of how a mobile app benefits both the customer and the insurance company is when a flood occurs. If a homeowner comes home to discover their bathroom flooded, their initial reaction will likely be to call a plumber. The customer will then wait until a bill arrives before contacting their insurance company. In this scenario, the insurance company has no control over the repair expenses.
With a mobile app, the insurance company can recommend the best plumbers at affordable rates rather than paying the individual or company the customer located. This allows the insurance company to control costs and quality of repairs. The app can include recommendations for contractors and service providers as well as referral information from other customers.
This also reduces the number of steps a customer has to take to solve their problem. They no longer have to research and compare reviews and costs. By taking care of this process for customers, insurance companies can position themselves as the superior choice over their competitors. To learn more about regaining control over claims through improved first notice of loss, contact the experts at Actec.

First Notice of Loss: Looking to 2018 and Beyond

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May 2nd, 2017

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shutterstock_251707783 smAs insurance and technology evolve, the FNOL workflow process continues to adapt in significant ways. Failure to capitalize on these shifts can leave organizations at a competitive disadvantage, and even affect customer satisfaction and employee morale. Trends to keep an eye on in the next year include:

  • All in One Place Platforms: Streamlining first notice platforms into a single, unified operation will cut costs and increase efficiency while reducing the likelihood of reporting and communication errors.
  • Consumer Engagement: Consumer engagement will become a key metric for insurance as it has in many other consumer industries. FNOL call centers will increasingly engage customers and ensure satisfaction in addition to filing claims.
  • Processes that Scale: As companies try to lower costs and increase effectiveness they search for processes that can scale. Software that can scale the FNOL process will be a competitive advantage.
  • Quality Data for Processing: As wearable technology and the Internet of Things improves data collection, companies will possess more reliable and multi-vectored data for FNOL processing to reduce the time it takes to complete documentation and verification.
  • Sophisticated Data Modeling: Improved analytics and data modeling will help companies refine the FNOL process.

Better data, analysis, and modeling will help companies determine how to improve FNOL process management. All in one place platforms and software that can scale will help refine the management flow of claims by increase up to date information and decrease input errors. Ensuring your first notice of loss solutions stay current is mission-critical when dealing with claim intake and management, enabling your organization to reduce loss and increase client retention.
Contact the experts at Actec to learn how our proprietary solution can help you increase customer engagement with scalable solutions and improved data management.

Improving Performance with Call Center Outsourcing

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April 25th, 2017

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shutterstock_138016598 - CopyStaffing and managing an internal call center is a challenge for many insurance companies. This becomes especially difficult if the company boasts 24/7 availability. Many companies could benefit from outsourcing their call centers. Below are some of the top ways outsourcing call centers can improve an insurance company’s performance.

Focus on Core Areas of Expertise

Many insurance company executives want to invest their employees’ time in what they do best: resolving claims, gaining and retaining customers, and developing new ideas to improve their current services. However, finding and training staff on call center protocol takes a lot of time. Executives also have to deal with any employee turnover, so staffing an internal call center demands much of their attention. Handing off call center services to a qualified company removes this distraction and allows insurance companies to focus on refining their services.

More Support and Less Stress

Outsourced call centers provide additional support for insurance companies. If a customer tries to call their insurer and discovers they will have to deal with a long wait time, they are likely to abandon the call. If this happens too often, they may begin shopping around for another provider. Policyholders also become agitated after long wait times, which can create unnecessary tension between the customer and the insurance agent.
Outsourcing call centers allows insurance companies to focus on their areas of expertise as well as reduce stress for both insurance agents and policyholders. To learn more about how outsourcing call centers can improve company performance and efficiency, contact the experts at Actec.

Fixing Your First Notice of Loss Process

Posted on

April 11th, 2017

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smart devicesProactive claims handling is necessary for insurance providers to thrive. A company using a dated paper-based system cannot deliver the level of service customers now expect of their providers. The greatest opportunity insurance carriers have to ensure customer satisfaction is when the customer provides their first notice of loss (FNOL).

FNOL Checklist

Insurance companies should ask the following questions to evaluate their FNOL process:

  1. Do customers have a variety of options for initiating a claim?
  2. Can customers use their smartphone or tablet to initiate a claim?
  3. Can customers upload information via photos?
  4. Do claims representatives have easy access to the data they need to begin the claim?
  5. Do customers receive real-time feedback about their claim?

If an insurance provider cannot answer yes to all of these questions, it is time to overhaul the FNOL process. Failure to provide a certain standard of service can result in customer retention issues.

Putting Customers First

Implementing customer-centric FNOL solutions can reduce complaints as well as help protect a business’ reputation. By focusing on the customer’s experience, businesses provide the following benefits to their policyholders:

  • Ability to choose the method of FNOL (i.e. through a call center, website, or mobile app)
  • Enable digital interaction such as text alerts about missing data or uploading photo documentation
  • Streamlined FNOL submissions to improve the speed of the claim as well as reduce errors

To learn more about customized FNOL solutions that improve customer satisfaction, contact the experts at Actec.