FNOL Reporting After-Hours

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January 27th, 2015

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You hope you never have to be involved in filing a claim, but the reality of the situation is that a loss/claim can happen at any given time. It is something we have no control over, however, there is something that we do have control over. Most often rather than not, when a customer makes a call to file a claim, they have to wait some period of time to speak to a claims representative. This delay can sometimes result in legal ramifications.

It is for this reason that a lot of businesses today are outsourcing FNOL for the sole reason being, to enhance and improve the customer experience.

We realize that claims do not traditionally take place between the hours of 9-5. However, with our 24/7 after-hours reporting system, we provide the following:

  1. A well informed claims representative, always ready to talk to you.
  2. Instantaneous care for crucial cases.

The advantage of outsourcing FNOL is that it creates the opportunity for providing quality customer service and at an extremely reduced cost. Here at Actec, we have years of experience in the same with a dedicated and phenomenally skilled personnel to assist your business.

To learn and understand more about Actec and how we can provide you with our services contact us.

Better Day 1 Absence Management

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January 20th, 2015

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Employee well being is now addressed as a huge risk and cost for businesses. Absence plays a huge role in part of this cost, forced forward by by a lack of strong information and fickle procedures for absence reporting and management.

For example, absence due to sickness can have a substantial impact on the operations of a business. It results in a lot of working days lost which hampers the performance of the company as well as day to day carrying out of tasks.

Our system of absence management provides vital intervention and vigorous reporting which enables a company to better understand and lessen the possibility and expense of employee absence. With the help of our system, your business stands to gain and understand the following:

  • Upsurge productivity by diminishing the length as well as number of absences
  • Enhance and accelerate claims reporting and reviews
  • Trace and calculate regularity and expenses of absences

Click here to understand exactly how an effective program can improve and strengthen your business and its workforce.

Understanding FROI and SROI

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January 13th, 2015

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Understanding what an FROI (First Response of Injury) and SROI (Subsequent Response of Injury) report is can have a huge impact on when, and how, your company handles Workers Compensation claims. Here’s a quick breakdown to help differentiate the two.

FROI – A report prepared by the employer, or other parties, that describes the events and injuries. It is also known by other names, such as the Employer’s Report of Work-Related Accident/Occupational Disease.

SROI – A report required twice a year while a claim is open; when benefits start, stop, or change; when a lump-sum payment is made or when a claim closes.

Electronic state filings for these reports can be a big headache in Workers Compensation Claim administration. Requirements vary by state, and missing or invalid data leads to time consuming resubmission, filing delays, excess staff time, and fines.

Click here to learn about solutions that will help with the review and submissions for each type of report.

Managing Excessive Employee Absenteeism

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January 6th, 2015

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Absenteeism costs can stack up, especially if you’re unable to track how and where those costs are being incurred. If your payroll records aren’t already doing this, you need to put some kind of system in place. Records (or time cards) can be used to:

  • Track individual employee absences.
  • Calculate the cost to the business for unscheduled absences.
  • Pinpoint absence fluctuations over different time periods, or at different times of the year.

This process can be as simple as keeping a tally of when an employee is not at work. Regardless of the simplicity or complexity of your system and policy, you should:

  • Define “absence” and “partial absence” so that records are consistent.
  • Differentiate between types of absences, particularly between unexcused absences, medical or disability-related absences, and uncontrollable personal emergency.
  • Design a notification procedure for employees to report absences.

Depending on the size and operations, some companies can benefit from finding an outsourced solution to help manage the process. Click here if you would like to learn more.

8 Simple Steps For Discussing Employee Attendance

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December 29th, 2014

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Employee attendance issues should be handled in an effective manner that conveys the company standpoint across without putting the employee down. Read on for eight simple steps that can help you manage the process in a thoughtful manner, one that ensures everything goes smoothly when an issue arises.

  1. Prepare for the meeting by gathering all the facts, including dates of absence or tardiness, reasons given for each incident, and any supporting documentation or notes.
  2. Meet with the employee privately. The sales floor, lunch room or an open cubicle are not the right settings for a discussion about employee absenteeism.
  3. Be sure they know this meeting is for information-gathering rather than condemnation or threats.
  4. Remember, this employee is a valuable part of your business. Your focus should be on solving a problem, not punishing someone for breaking rules.
  5. Explain how the missed work days hurt the business.
  6. Ask questions about the reasons for the employee’s absences.
  7. If there is a consistent reason for the employee absences, see if there is a solution you can offer.
  8. After the meeting, monitor your employee’s attendance and address any additional concerns as soon as they arise.

In addition, it’s important to have a solid process for tracking employee absenteeism. Click here to learn more about the solutions available.

Why So Many Claims Happen At Night

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December 19th, 2014

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Today’s society is now running all of the time, and people are now doing everything at all times of the day.  This means great things for the output of our country and getting things done, but it also means that a claim can occur at any time of the day or night.

People now do things at night that they use to only do during the day, including working, running and just about anything else you can imagine.   In addition the biggest claim areas most insurance companies worry about also have a very good chance of happening at night.

Though driving accidents have been down over 40% of fatal car accidents still happen at night.  In addition, of the over 2,500 deaths caused each year by home fires most of them occur during the night time when the family is sleeping.

Given all of this, insurance companies need to be sure they offer optimal after hours claim services so their customers are well taken care of at their greatest time of need.  To learn more about these services click here.

Popular FNOL Blogs

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December 11th, 2014

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First notice of loss is a crucial component of loss mitigation and claims management for a wide variety of medium to large-scale businesses. What does your notification and claims handling process look like? How actively engaged are you in your loss control and claims handling procedures?

Most businesses lose money simply by failing to pay enough attention to these important aspects of doing business in the 21st century. Read some of these popular FNOL blogs to learn more.

Absence Management and Your Business

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December 4th, 2014

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Tracking absences accurately both in type and duration stands as a cornerstone of shrink reduction and cost management for nearly all medium and large businesses. Yet so many businesses dedicate little or no resources to this process. As a result, millions of hours of waste and fraud occur each year in the United States. Though absence management programs can run in-house, the high costs associated with employing and training such a team can defeat the purpose of cost-saving and shrink management for which absence management was created.

Outsourcing a corporate absence management program allows a company to minimize complexity, reduce shrink, and optimize the bottom line. Dedicated absence management software and specialists can efficiently and accurately track the wide variety of absences associated with modern business, and even find ways to improve and incentivize more effective absence policies. To learn more about absence management and your business, contact us.

First Notice of Loss Video Tutorial

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November 26th, 2014

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Watch this cool new 3 minute whiteboard video on first notice of loss.

Employee Absence and Fraud Prevention Through Call Center Services

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November 18th, 2014

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Don’t let employee absences slow down your organization. As soon as an employee reports an absence, there are many steps to be taken. Automatic notification of all affected parties, activation of procedures to find a replacement, and beginning the intake process for absences related to short-term disability, long-term disability, or Family Medical Leave Act (FMLA) incidents are all crucial elements. Beyond this, Actec also records when the absence will begin and when the employee will return so you can plan accordingly, all without consuming your supervisors’ valuable time.

It’s equally critical to stay connected with feedback from your employees regarding fraud, theft, sexual harassment, ethical concerns, equipment breakdowns, and safety matters to eliminate potential problems before they evolve into serious liability issues and lawsuits. Proactively soliciting feedback from your employees not only reduces your liability, but it also increases retention and improves the working environment for all of your employees and keeps you in compliance with the Sarbanes-Oxley Act of 2002, which mandates that companies provide a way for employees to submit anonymous reports about financial irregularities without fear of retaliation.