How to Help Remote Employees Create the Best Home Office

Posted on

July 5th, 2022

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remote absence reportingEmployees coveted work-from-home benefits well before the pandemic made it a common practice. Now that COVID restrictions are easing, many workplaces are shifting back to working in the office. However, modern companies understand how much employees value working from home and are implementing a hybrid workweek. With employees working remotely for part of each workweek, they need a home office that is comfortable and promotes creativity and productivity.

While most remote employees likely set up a home office during the pandemic, many did so in a hurry. Their office space may not reflect their style, or they may not be making the most of their space. The following are several ideas to help employees create the best home office.

Smart Home Office

Employees that live in a smart home can extend those features to their office. Even without a high-tech house, employees can install smart technology to improve their workspace. For example, investing in HVAC zoning improves energy efficiency and allows employees to control the temperature of their home office. Employees can also utilize a voice assistant to schedule appointments, organize their work calendar, or control other smart home features like room temperature and lighting.

Industrial Home Office

Not everyone has a separate room they can use for a home office. Many savvy homeowners looked to their basements, garages, and sheds as a possible solution. While converting a garage or shed into a home office requires environmental considerations (particularly temperature control), utilizing the basement is a simpler and more budget-friendly option.

Employees may think their unfinished basement isn’t conducive to work, but they can implement several simple changes to create an edgy, industrial workspace. Natural light is important, but employees can mimic sunlight without undertaking a significant renovation. Employees can brighten an otherwise gloomy basement by frosting the glass of used windows and hanging it over LED flat panel lights. An urban area rug and industrial office furniture can complete the transformation.

No Space Home Office

Not every employee can dedicate an entire room in their home to an office. They likely tried to make areas of their home serve double duty, but many of those spaces are high-traffic zones. For example, a kitchen island or dining room table. Employee productivity hinges on having a quiet space in their home with minimal interruptions.

Closets are a great option for creating a compact but functional office. Many homes also have unutilized spaces that employees can convert into a workstation, such as landing areas, awkward niches, dormers, under the stairs, and other spaces with a sloped headspace. Some open shelving and a built-in desk can transform a previously dead zone into an efficient workspace. Employees can also consider installing built-in shelving for rooms that have width but lack depth. Running the shelves and cabinetry along the full width of the wall creates ample storage while keeping the office footprint slim.

A comfortable and well-designed home office is critical for employee productivity. Companies may notice an uptick in attendance problems during remote workdays, such as employees failing to respond to messages when they’re on the clock. Those employees may lack a dedicated work zone or struggle with frequent interruptions. Whatever the reason, businesses need a solution to track attendance and monitor absenteeism. Actec’s absence tracking mobile app centralizes absence data to help businesses identify attendance trends, manage PTO requests, and comply with federal leave laws. Contact us to learn how our app can improve your absence management practices with a remote workforce.

How to Manage Employees Across Multiple Locations

Posted on

December 21st, 2020

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With many employees still telecommuting, businesses are familiar with the challenges of managing employees they no longer see in person. Some of the most common pain points are confusion regarding new procedures or projects, diminished productivity, and administrative difficulties. Businesses can implement several strategies to help reduce these issues.

Provide Clear Guidelines

Employees are navigating their new norm while trying to keep up with their typical responsibilities. If employees aren’t sure what they’re supposed to be doing, their work isn’t likely going to align with the company’s needs. Confusion also causes delays and can stifle productivity. Businesses should set clear policies, update project priorities, and clarifying timelines for telecommuting employees.

Prioritize Communication

Employees may feel lost, neglected, or disconnected after so much time spent at home rather than in the office. They’re less likely to care about company policies without oversight and may lose interest in their work. Communicating often across multiple channels can help unify employees during these challenging times. Recognizing hard work, establishing a virtual coffee hangout before work hours, and other efforts to maintain open communication can help remind employees they are still a valuable part of the team.

Utilize Technology

Day-to-day administrative tasks are much more challenging when switching to a remote workforce. Without technology, attendance, meetings, and collaboration among employees are almost impossible. Many businesses embraced video conferencing to maintain meetings and facilitate communication between departments working on various projects. Investing in attendance tracking software is also critical to avoid time theft and unchecked absenteeism.

Actec understands the challenges companies are facing as the pandemic continues into the new year. We developed our absence tracking mobile app to help businesses accurately track employee attendance and identify concerning trends. Our mobile app also streamlines the administrative side of attendance reporting, as it is a self-service platform with several communication channels to suit employee preferences. Contact us to learn how our absence tracking mobile app can help your company.