Signs Your Company Needs a Better Attendance System

Posted on

October 19th, 2020

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Keeping track of employee attendance should be a straightforward process. However, without a cohesive attendance management system, several issues can occur. Managers may report absences at different times of the day using a variety of communication methods. With HR receiving emails, texts, memos, or in-person visits on an unpredictable schedule, errors are likely to occur. However, implementing an electronic attendance system can reduce the tedium and frustrations of absence management.

Antiquated absence management processes cost time and money. Upgrading to an electronic absence reporting system can reap several benefits. The following are some key indicators that your attendance system needs an update:

  1. Frequent errors or inaccuracies. Manual timesheets or uncoordinated absence reporting channels are prone to error. Managers may not understand the various types of leave and misreport their employees’ absences as a result. For example, an employee may request leave that qualifies for Family Medical Leave, but the manager may report it as sick leave. Having a streamlined electronic system can eliminate these kinds of record-keeping errors.
  2. Productivity issues in the HR department. If HR employees are spending several hours combing through various emails, notes, and voicemails to try and track employee attendance, they’re losing valuable time. The HR department manages several essential functions that keep the business going, such as employee benefits, employee training, job design and analysis, and recruiting. Having an electronic absence reporting system can free up their time to focus on these other critical tasks.
  3. Employee performance is lagging. Unchecked attendance issues often result in productivity problems. Employees who arrive late, duck out early, or don’t show up put projects behind schedule. They also cause stress for their coworkers as many have to pick up the slack. Having an electronic system sends all attendance records to a centralized location, which allows HR to take note of negative attendance trends. With this data, managers can take steps to identify the cause of the absence issues as well as take steps to rectify them.
  4. Morale is low. Attendance can affect employee morale in several ways. They may harbor resentments toward coworkers who abuse their paid time off without repercussions. A confusing or poorly enforced system can also leave employees feeling powerless. Either way, poor absence management can result in employee disengagement. Electronic attendance software with self-service features gives employees a sense of agency and control.

If your absence management system is creating more problems than it’s solving, Actec can help. Contact us to learn about our absence tracking mobile app as well as our other absence reporting solutions.

How to Reduce the Cost of Employee Absences

Posted on

March 26th, 2018

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shutterstock_252811903 - CopyEmployee absences cost businesses money in a number of ways. The company must pay the employee for sick leave, productivity slows down, and other employees may have to take on the burden of additional work if their coworker remains absent for an extended period. The majority of human resources professionals agree that employee absences take a noticeable toll on revenue and productivity, but many employers do not track the effects of employee absence on their bottom line.
While employers cannot change the fact that employee absences come at a cost, they can reduce the overall expense. The following are several suggestions for achieving that goal.

  1. Start tracking attendance. If an employer is not monitoring when employees call out of work, they cannot hope to measure the true costs. Although this seems like common sense, few HR professionals feel their company tracks absences well enough and not many businesses use an integrated system to do so. By keeping track of absences, employers can recognize patterns or growing problems. For example, employers may notice certain employees always call out on Fridays or Mondays. Having reliable data can help employers address such attendance issues before they get out of hand.
  2. Assist employees trying to return to work. If an employee is out of the office for an extended period due to a serious illness or injury, returning to work full time can be daunting. Offering a phased return to allow employees to work up to their full schedule can help minimize their anxiety. Another option is to provide accommodations such as a flexible work schedule or the ability to work from home. These approaches minimize the likelihood of a relapse.
  3. Improve the office atmosphere. Stress is a significant source of employee absences. Stress can make employees more prone to illness and to calling out for mental health reasons. Stress in the workplace is a compounding issue. When stressed employees call out, their absences then adds additional stress to their coworkers. It can begin a vicious cycle of unhappy employees. Improving the workplace environment to reduce stress and improve morale can reduce these issues.

If your company is struggling with absenteeism, Actec can help. Our absence reporting program can help employers keep track of employee attendance, reduce absenteeism, and improve productivity. Contact us today to learn more.