No employee can avoid the occasional illness or the unexpected passing of a family member. However, when an employee is absent on a regular basis, there are usually other factors at play. While many employers know that illness is not the only cause of employee absenteeism, not enough of them are taking steps to resolve the source of the issue. Below are some of the most common causes of absenteeism and how to start resolving them.
When a child is sick or their childcare arrangements fall through, one of their parents will have to call out of work to address the problem. Issues of health and childcare take time to resolve, and that time is most often during the work day. To combat this issue, some companies instituted on-site daycares and programs designed to help employees find short and long-term child care.
Many employees desire to maintain a work-life balance but feel burnt out by the end of the week. One solution to this problem is to offer flextime within reason. Some companies allow employees to work longer work days at the beginning of the week so they can work fewer hours at the end of the week. The idea is that employees are better rested at the start of the week, but start to feel the wear and tear of work by the end of the week. By offering flexible work hours, companies can reduce employee burnout and the related absenteeism.
Sometimes, employees get sick. However, the workplace may be contributing to the cause and duration of their illness. Employees who are overworked in poorly designed workplaces experience a higher degree of stress and muscular-skeletal illnesses. Employers can address part of the issue by providing an ergonomic working environment. Employees who are stressed out about returning to long work hours after a prolonged illness may take additional sick days as well. One solution is to offer a slow reintegration. By working a reduced schedule and building back up to normal hours, employees will feel less overwhelmed.
While the above are common causes of routine absenteeism, there are many more attendance difficulties a company can face. To learn more about the causes of employee absenteeism and how to resolve them, contact us.
As the workplace culture evolves to increase flexibility and engagement, companies consider how to handle attendance policies. Are absence management policies still appropriate or should companies trust employees to manage their time?
Distrust Leads to Disengagement
If management distrusts staff and creates strict attendance policies, the company may see an increase in absences. Employees can tell when managers don’t trust them and this can cause staff disengagement. Disengagement can lead to a decrease in effectiveness and an increase in absences as people find convenient excuses not to go to work, like a great football game on television.
Trust Increases Productivity
Statistics prove that just as a lack of trust decreases productivity, management faith in its staff increases production and engagement. People manage their own time and DVR that football game so that they can put more effort in their work.
Is There a Middle Ground?
So if trusting employees improves engagement and decreases absenteeism why is an attendance policy necessary? Unfortunately, not everyone deserves trust. There are employees who will be habitually late or absent, so the company needs to create policies to manage this minority.
In search of a middle ground, some companies have created attendance guidelines that management enforces when necessary. This allows the majority of workers to manage their time on their own while management offers support as needed. When someone abuses this system of trust, management has formal procedures in place to reprimand the transgressor.
Absence management policies don’t need to be strict or enforced with an iron fist. A guiding hand may prove affective for most employees and you will create a positive work environment that encourages employee engagement.
If you are looking for more information regarding absence reporting or employee management, contact the experts at Actec today.
December is the time when organizations create a plan for success in the New Year. As your company determines its business New Year’s Resolutions, you will want to put absence management high on the list. Absenteeism increases costs and decreases efficiency. Instituting an absence management solution now will help you increase productivity in 2016.
Efficient absence management includes:
- Having one number for employees to call to report an absence
- Understanding the number of absences by employee
- Ensuring compliance of all state and federal laws
- Having a consistence leave policy for all employees
- Aligning absence management with production needs
When a company is able to create and maintain an effective absence management policy, your organization will be able to:
- Reduce the number of absences
- Reduce the amount of time spent on absence reporting
- Determine seasonal staffing needs
- Increase productivity
- Increase retention
One way to improve absence management is to create an absence-reporting program that ensures management and human resources have up to date information. The experts at Actec can help you find a solution that will make 2016 the year you get absenteeism under control. Contact us today.
Absence management plays a crucial role in a wide variety of corporate environments. It can enhance organizational processes and employee satisfaction while reducing costs. But what is absence management? It is the facilitation of speedy and sustainable return to work of individuals on leave.
Most businesses have employees who go on leave for a variety of reasons. Tracking the dates, reasons, and methods to aid in their return are important and often complex tasks requiring time and attention to detail. For most businesses, this falls outside the realm of their expertise, and is best left to absence management professionals. For more information on absence management and how an effective program can improve your bottom line, contact us.