What Do Chronic Employee Absences Say About Your Organization?

Posted on

May 14th, 2018

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shutterstock_252811903 - CopyAn employee calling out from time to time is not cause for concern. Even numerous employees calling out in quick succession can have a plausible explanation, such as the flu making its way through the office. However, excessive absences that remain unchecked can have significant consequences for businesses. Absences cost money, impede efficiency, and can hurt office morale.

Interpreting the Message

If a company notices patterns surrounding employee absences, they need to determine the root cause. Absences almost always have meaning. The following represent the most common explanations for continuing employee attendance issues.

  1. Unclear attendance policies or limited enforcement. If the employee handbook does not underscore the importance of adhering to arrival and departure times, employees are likely to believe their hours are flexible. The handbook also needs to clarify the leave request policy so employees know how to report sick days.
  2. The attendance policy is unreasonable. Employers need to take a hard look at their workforce when setting start and stop times. For example, many retail jobs rely on high school students. However, if employers demand their student employees arrive to work minutes after school lets out, they are asking for failure. Refusing to allow vacation or personal leave can also cause numerous sick leave requests. Attendance policies need to take into account employees’ work-life balance. Everyone needs time off work for personal matters, and attendance policies should reflect this.
  3. Personal problems. If employers notice the same employee calls out on a regular basis or always leaves early on Fridays, there may be a personal issue at play. Employers should schedule a time to talk with the employee to determine the issue. For example, the employee may be taking night classes on Fridays and needs to leave early to get to class on time. One solution for this scenario is to allow the employee to begin and leave work earlier on Fridays to meet their work schedule and school schedule needs.

Employers may not notice an attendance problem until it is out of control. By implementing absence reporting and tracking programs, managers and employers may notice trends regarding employee absences. This allows them to take action right away to contain the absences. If your office is struggling with absenteeism, Actec can help. Contact us today to learn more about our absence reporting program.

Using Historical Absence Management Information Effectively

Posted on

April 24th, 2018

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On any given day as much as 10% of your workforce may be absent. Chances are, you have the historical data available to leverage your company’s productivity. Much of that data, however may be stored and tracked in different areas in order to adhere to reporting and compliance regulations. Without a method of consolidating this data, your company can’t turn this information into an effective absence management strategy.
Many companies have FMLA spreadsheets, methods of hourly time tracking, and vacation databases. This data can help you to find current gaps in your absence management plan and create actionable information that will make your company more productive. Finding a method to consolidate historical data will help you to:

  • Understand the leading types of absencesshutterstock_251707783 sm
  • Average duration of each absence type
  • Determine if there are specific site or division challenges
  • Create projections for occupational classes/employee segments for business units
  • Know when employees have exhausted their leave entitlement
  • Approve, deny or close employee benefit claims
  • Know your company’s ROI for specific absence management procedure enhancements

Reporting and compliance complexities often hinder a company’s efforts to create an effective absence management strategy. While some absence information may need to be tracked separately as a part of compliance, the company can still leverage this historical data in order to determine future trends.
Data management is an essential part of effective absence management. It will also help you determine what absence management tools your company needs to make your organization more productive. There are many Human Resource Information System, Disability and Workers Compensation vendors that can help your company consolidate your historical absence data so that you can turn it into actionable information.
Contact the experts at Actec to learn more about our proprietary software that will help you in your goal to create an effective absence management solution.

Leveraging Past Absence Data to Project Future Staffing and Reporting Needs

Posted on

August 28th, 2017

by

On any given day as much as 10% of your workforce may be absent. Chances are, you have the historical data available to leverage your company’s productivity. Much of that data, however may be stored and tracked in different areas in order to adhere to reporting and compliance regulations. Without a method of consolidating this data, your company can’t turn this information into an effective absence management strategy.
Many companies have FMLA spreadsheets, methods of hourly time tracking, and vacation databases. This data can help you to find current gaps in your absence management plan and create actionable information that will make your company more productive. Finding a method to consolidate historical data will help you to:

  • shutterstock_229854826 1920x750Understand the leading types of absences
  • Average duration of each absence type
  • Determine if there are specific site or division challenges
  • Create projections for occupational classes/employee segments for business units
  • Know when employees have exhausted their leave entitlement
  • Approve, deny or close employee benefit claims
  • Know your company’s ROI for specific absence management procedure enhancements

Reporting and compliance complexities often hinder a company’s efforts to create an effective absence management strategy. While some absence information may need to be tracked separately as a part of compliance, the company can still leverage this historical data in order to determine future trends.
Data management is an essential part of effective absence management. It will also help you determine what absence management tools your company needs to make your organization more productive. There are many Human Resource Information System, Disability and Workers Compensation vendors that can help your company consolidate your historical absence data so that you can turn it into actionable information.
Contact the experts at Actec to learn more about our proprietary software that will help you in your goal to create an effective absence management solution.